Stallholders

Welcome vintage lovers!
Below is the information for our stallholders. 

The next market is date is Sat 1st July  2017

If you are new to our market and interested in having a stall, please email mostwantedvintage@gmail.com with a brief description of what you sell and a photo of your stall set up. We accept stalls that we feel meet our standards and are in keeping with our vintage clothing and craft theme.

The Vintage Roundup accepts vintage clothing, up-cycled clothing, vintage inspired clothing, vintage bric-a-brac, jewellery and craft stalls. Sorry we do not accept food stalls for now.

We have industrial racks which we hire out at each market. First in first served. If interested please email us  first to see what is available PRIOR to filling out the booking form. There are 5 racks for hire ranging from a 30 garment to 100 garment capacity.

If you’d like to be a sponsor our $20 package includes:

  • Your logo on all our posters and fliers
  • Your logo on the homepage of The Vintage Roundup website that links to your website or facebook page.

Payment is needed in advance to guarantee you a stall.  Once we’ve received your payment we will list you on our paperwork as a stallholder. Bank details are on booking form.

Late Payments made after Sat 24th June will incur a $10 late fee.

Late bookings may also mean you get placed last on the floor plan.

 

INFORMATION FOR STALLHOLDERS

The Vintage Roundup, clothing market is a great opportunity to:

  • Gain exposure & awareness through advertising.
  • Network with other like-minded businesses.
  • Reach customers you may not usually reach.
  • Make friends within the vintage clothing, design, arts and crafts industry.
  • See where your market is heading in terms of trend, style and any gaps or needs in the market that you could potentially fill.
  • Increase your database by offering competitions or specials which will be valuable to your business long after the event has ended.
  • Make sales
  • And of course have fun!

DATE OF NEXT EVENT

Sat 1st July 2017

TIME

11am – 3pm

LOCATION

Burns Hall, 415 Moray Place

SET UP TIMES 

Saturday morning set up time is 8.00am.  Stallholders must arrive no later than 9am on Saturday morning for set up. Your stall must be set up 30 minutes before doors open to the public at 11am.

Late arrivals on Saturday morning maybe turned away at the organiser’s discretion – do not be late. Pack down time starts at 3pm – no earlier unless prior arrangements have been made.

ACCESS TO VENUE

You are welcome to drive in and park near the entrance for pack in, but please park your car elsewhere for the day.

PARKING

There is plenty of off street parking and a parking building across the road.

STALL HIRE & FEES

Small Stall | $40

Large Stall | $65

Rack Hire | $15

Sponsor | $20

PAYMENT DUE DATE

Late payments made after Sat 24th June will incur a $10 late fee

STALL SIZES

Small stall spaces measure 4m2 (aprox 2 x 2 m)

Large stall spaces are double the small stall size and measure 8m2 or 9m2 (approx 4m x 2m or 3m x 3m). Depending on the venue layout.

Please be flexible to fit your stall into the spaces given. Because you will be placed on the day, the space shapes may vary and are not always rectangular.

Please measure out your space at home, so you have an idea of what you will fit in your stall space.

STALL PRESENTATION

Please keep your stalls tidy and well presented. The Vintage Roundup is about creating a retail shop like experience for the customers. so we don’t want to see ‘for free’ piles on the floor. Please hang your garments, fold them up on tables or have tidy boxes or suitcases for customers to rummage for cheaper items.

Please test out how many garments your rack can safely hold before you come to the market.  Temperamental  and weak racks that collapse under the weight of too many garments is not a good look and will cause an untidy market and stress for you and your customers.

We encourage you to be creative with your stall space and play around with setting up your ‘mini shop’. Think of fun ideas like bringing mannequins to display clothing, ladders or book shelves to display shoes / homewares and cute floor rugs to give your space character.

Please note: Burns Hall  asks that we do not stick or hang anything on the walls. So please bring coat racks, mannequins, or ladders to display clothing if desired. 

CLOTHING RACK HIRE

Industrial clothing racks are available for hire which we be set up and ready before your arrival. There are 5  different racks and are available on first in first served basis. Please email me before filling out the booking form if you are interested in hiring a rack and we’ll send you the options with measurements and garment capacity included.

TABLES & CHAIRS

Please provide you own tables and chairs.

LAMPS 

Please bring your own lamps if you would like to brighten up your stall or add some vintage ambience to the market. You will also need to bring your own extension cord and 5 plug / double plugs. You are also responsible for taping down your cords so customers do not trip over them. Gaffer tape is best used for this and you can find it at your local supermarket or hardware store.

FLOAT

This is a CASH MARKET and all stallholders are required to bring their own float to give change to customers. Best to have your float sorted the day before. If you have your own Eftpos, please remember to bring an extension cord  if you are not placed near a powerpoint.

BAGS

You will need to bring your own bags if you want to bag your customers goods. Some markets have a no bag policy to encourage people to bring their own recyclable bags. It’s totally up to you.

ADVERTISING

Please LIKE The Vintage Roundup Facebook page here: www.facebook.com/thevintageroundup

Posters will be put up in our fave bars, cafes,  around the student campuses and the OUSA market. We will also advertise online and feature the poster on websites such as Facebook, www.eventfinder.co.nz, www.odt.co.nz and  www.stuff.co.nz. Please make sure you are on our mailing list to receive advertising tips for stall holders to ensure a successful market.

BRING YOUR BUSINESS CARDS, POSTERS  &  FLIERS

You are welcome to advertise your shop / business / up-coming event at your stall. Make sure your posters and flyers have your business / shop name, logo, address, website, facebook page and email. Business cards and fliers are great to give to interested customers to take home and to other stallholders for networking.

BRING A FRIEND

If there are two people at your stall you are free to grab a drink, look around the event yourself, move your car and have toilet breaks without leaving your stall unattended. You could even organise a friend or two to visit during the day to give you breaks.

If alone, make friends with your neighbour stalls and you can look out for each other.

DRESS UP VINTAGE

We encourage stallholders to dress up in their fave vintage, vintage inspired and up-cycled outfits.

Tannia will be photographing the stalls and inspiring outfits on the day for The Vintage Roundup website,  facebook page and Tannia’s blog. So feel free to get creative!

FOOD & DRINK

Please bring your own snacks / lunch / drinks.

RUBBISH

Please use the bins provided and  take larger rubbish home with you. If it does not fit into a bin, do not leave it at the venue.

TOILETS

Are located in the hall.

MARKET TOOL BOX

We recommend being prepared with a market tool box to help you out in any situation like a broken rack, putting up posters and fixing garments. A shoe box is a good size.

Some handy items are:

  • String
  • Scissors
  • Sellotape
  • Gaffer tape
  • Paper
  • Blue-tack (pop that shop poster on the wall or in the toilets)
  • Extra price tags
  • Sharpie
  • Pen
  • Chalk
  • Safety pins
  • Needle and thread
  • Poster of your business
  • Business cards
  • Shop fliers
  • Shopping bags for customers
  • Book or magazine to read

Bigger items:

  • Full length mirror
  • Lamp
  • Extension cord
  • 5 plug
  • Chair
  • Table
  • Clothing rack